Tired of pushing paper around? Explore the benefits of investing in a paperless office software solution. The mere amount paper that is shuffled around day to day has come a long way since before emailing was a standard in today’s work environment. Just think of that impact on the volume of paper utilized per transaction in any business. That same if not more of an impact can be accomplished through the use of a paperless office software solution. The idea behind going paperless allows companies to have a centralized repository for all their documents that can be access by employees with the correct authorization. This keeps the documents safe and privacy protected. Another great quality is that if a disaster strikes you have a backup in a different location of all those documents, unlike when a disaster hits a filing cabinet. Contact us and see how our paperless office solutions can streamline productivity!
Paperless Office Software Self Manages Your Documents
A paperless office software solution is the management of your scanned documents. Most software solutions allow you store any sort of electronic media, whether it be a photo, sound clip, scanned image or email. The majority of images are of scanned documents that are important to everyday business; ie. Invoices, Order Worksheets, Contracts, etc. These documents are then indexed by the unique identifiers for that document. There are many ways to accomplish this including barcodes, patch codes, optical character recognition or by manually entering the data. Once the images have been placed in the system they are then secured based on certain criteria that has been previously organized by your administrator. The images can then be retrieved based on the securities of that user. Depending on your paperless office software solution the images can be returned as either .tifs, .pdfs or other formats that are appropriate for the file type. There are many options to choose from so the best first step is to outline your needs/concerns that currently exist and resolve those with the best fit solution.